Job Description
CORE RESPONSIBILITIES
We are seeking a reliable and detail-oriented professional to support the smooth, timely, and accurate handling of administrative and basic financial processes, ensuring operational efficiency, compliance, and reduced administrative delays across the school.
- Administrative Operations
- Prepare and issue: Appointment letters / Confirmation letters / Contracts and renewals
- Official school correspondence
- Ensure all staff documentation is completed, signed, filed, and tracked
- Maintain updated staff files (physical and digital)
- Coordinate admission-related paperwork and parent documentation
- Ensure deadlines are met without repeated reminders
- Accounts & Payroll Support
- Maintain attendance, leave, and payroll-related records
- Assist in payroll preparation and verification
- Prepare basic financial summaries and supporting documents
- Coordinate with the accountant and provide information promptly
- Maintain organised records of invoices, payments, and receipts
- Systems & Accountability
- Maintain accurate filing systems
- Track pending tasks and follow through to completion
- Communicate clearly with management regarding timelines and issues
- Flag delays, gaps, or missing information early
Skills & Competencies Required
- Strong organisational and documentation skills
- Basic accounting and payroll understanding
- Ability to prioritise tasks and meet deadlines
- Accuracy, confidentiality, and professionalism
- Confidence to work independently without constant supervision
- Calm, neutral communication style
If you are a hardworking, committed and fun individual who is passionate about being a Administrative / Accounts Coordinator and is fluent in her spoken and written English please send us your résumé through the channels below.
EMAIL: EDU@APSDISCOVERYCENTRE.COM
POST: 9, GOWER STREET, COLOMBO 5
CALL US: +94 11 7207966