Job Description
Intern – Administration
MAC Holdings (Private) Limited is a multifaceted, diverse group of companies, offering a range of services to its clients over the past 29 years. Broadening its horizons with a cumulative experience through its Worldwide Agents Partners and Joint Ventures. The group represents many multinational transportation models, airlines, shipping lines & tour companies as their local and regional partner with services expanding to seven sectors. The group primarily engages in businesses related to aviation, shipping, freight & logistics, renewable energy, hospitality & leisure, Fisheries & Agriculture and strategic investments in the region.
JOB ROLE
We are looking for organized, detail-oriented, and motivated fresher to join our team as Intern – Administration and support day-to-day administrative activities and office operations.
DUTIES & RESPONSIBILITIES
1. Administration & Office Management
- Assist with day-to-day administrative and office activities.
- Support the team in coordinating general office requirements and facilities.
- Assist with office arrangements, setups, and other administrative activities.
- Support in maintaining a clean, organized, and well-functioning office environment.
- Assist with preparing documents, reports, and other administrative requirements.
2. Maintenance & Vendor Management
- Assist in coordinating office maintenance, cleaning, and other facility-related requirements.
- Follow up on maintenance and repair requests as assigned.
- Assist in coordinating with relevant service providers and vendors.
- Maintain records of maintenance activities, service schedules, and related documents.
3. Procurement & Record Keeping
- Assist with obtaining quotations and coordinating with suppliers when required.
- Support the team with office supplies and general purchasing requirements.
- Assist in maintaining records of invoices, quotations, expenses, and other administrative documents.
- Ensure proper filing and documentation for easy retrieval when required.
4. General Responsibilities
- Provide administrative support to the HR & Administration team.
- Coordinate with internal departments on routine administrative requirements.
- Maintain confidentiality of Company information and documents.
- Support the team in improving administrative processes and maintaining service standards.
- Learn and gain practical exposure to various areas of administration and office operations.
- Perform any other duties assigned by Management from time to time.
Head of HR & Administration | MAC Holdings (Private) Limited
No. 141/9, Vauxhall Street, Colombo 02
employment@macholdings.com | www.macholdings.com