Job Description
Program Assistant
The Asia Foundation is an international nonprofit organization working to solve the toughest social and economic challenges in Asia and the Pacific. Informed by more than 70 years of experience and deep local knowledge, we work with partners across more than 20 countries through 17 offices to improve lives and expand opportunities.
The Sri Lanka office invites applications from suitably qualified and motivated individuals for the position of Program Assistant - Innovation and Impact Fund (IIIF). The successful candidate will provide programmatic, administrative, documentation and coordination support to three projects focused on commercial mediation, cyber scams and maritime security. Working under the supervision of the Senior Program Manager, the Program Assistant will contribute to the effective implementation of project activities, coordinate with stakeholders and partners, maintain accurate project records, and support reporting and logistical arrangements in line with the Foundation’s policies and procedures.
Key Responsibilities
- Project administration: Maintain organized project files, workplans, calendars, activity trackers, correspondence and other records across the three projects.
- Documentation and reporting: Draft, format and proofread correspondence, meeting minutes, activity reports and other project documents; support progress monitoring and donor reporting.
- Coordination and logistics: Organize meetings, workshops, consultations, roundtables and training activities, including invitations, participant coordination, venues, materials and travel arrangements.
- Stakeholder liaison: Coordinate with project partners, consultants, resource persons, service providers and relevant government, non-government and private-sector stakeholders.
- Records and compliance: Track contracts, grants, deliverables, invoices and outstanding documentation, ensuring that records are accurate, appropriately maintained and handled confidentially.
- Team support: Work closely with program, finance and administrative colleagues to facilitate timely implementation and follow-up of project activities.
Qualifications and Experience
Applicants should possess the following qualifications and competences:
- A bachelor’s degree or professional qualification in Law, Human Rights, Development Studies, International Relations, Sociology or a related field.
- Three to five years of relevant work experience. Experience in the development sector would be an advantage.
- Experience working with a range of government, non-government and private-sector partners. Experience relating to mediation or alternative dispute resolution would be an added advantage.
- Good written and spoken English. Fluency in Sinhala and/or Tamil would be an advantage.
- Strong writing, communication, organizational, coordination and interpersonal skills.
- Proficiency in Microsoft Word, Excel, email and online collaboration tools.
Duration and Level of Effort: Full time, 12 months.
Application Process
Submit your CV and cover letter, including your qualifications and experience, to jobsrilanka@asiafoundation.org by November 9, 2026. Use the subject line: “Program Assistant - Innovation and Impact Fund (IIIF).”