Job Description
Lanka Jathika Sarvodaya Shramadaya Sangamaya (Inc.)
Sarvodaya, Sri Lanka's premier voluntary social development organization, immediately requires a dynamic, self-motivated, service-oriented person to fill the following vacancy.
Vacancy : Secretary / Office Manager for the President's Office
Location : Sarvodaya – Headquarters (Moratuwa)
Age : Below 45 Years
Remuneration : Rs. 60,000 – Rs. 80,000
Why Join Us?
Serve as the principal executive point of contact for the Honorary President and drive the operational excellence of Sarvodaya's apex executive office. In this pivotal role, you will coordinate key strategic meetings, manage executive communications, support high-level stakeholder relations, and ensure efficient office systems to safeguard organizational integrity and advance Sri Lanka's largest social movement.
Responsibilities
- Serve as the primary executive contact for the Honorary President, handling high-level inquiries, screening visitors, scheduling appointments, and arranging official and personal travel.
- Manage, log, and prioritize all executive correspondence, confidential files, memos, and emails, ensuring prompt follow-up and timely dispatch.
- Accurately translate official reports, speech notes, articles, correspondence, and documents across English, Sinhala, and Tamil.
- Oversee overall daily office routines, administrative workflows, and modernize both paper and electronic filing/archiving systems for instant document traceability.
- Provide comprehensive secretarial support for executive meetings, workshops, and functions; prepare briefing packages, take concise notes, draft formal minutes, and track action items.
- Monitor incoming cheques, payment vouchers, financial commitments, legal agreements, and operational budgets for audit and governance compliance.
- Maintain effective operational communication with key partners, donors, government agencies, and sector stakeholders while actively upholding Sarvodaya's core values and philosophy.
Requirements
- Diploma or Bachelor's Degree in Business Management, Office Administration, Secretarial Studies, or a related discipline from a recognized institution.
- Minimum 3 to 5 years of proven experience as an Executive Secretary, Office Manager, or Senior Administrative Assistant reporting directly to a President, Director, or Senior Executive (NGO/social sector experience is an advantage).
- GCE (O/Ls) with Credit passes in English and Sinhala/Tamil.
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern digital office tools.
- Excellent trilingual or bilingual language capabilities (fluent in English and Sinhala; proficiency in Tamil is a distinct advantage).
- Demonstrated capability to take precise meeting minutes and translate documents between English and Sinhala/Tamil with high accuracy and speed.
- Exceptional organizational, multitasking, time management, interpersonal, and diplomatic skills with strict adherence to ethical standards and confidentiality.
Applications with complete Bio-Data, the names, addresses, and contact telephone numbers of two non-related referees, and the applicant's contact telephone number should be forwarded on or before 05th November 2026 via email (pd@sarvodaya.org) to reach the Paurushodaya Division.