Job Description
EXECUTIVE - PROPERTY ADMINISTRATION (AUS CALENDAR - AUS SHIFT)
H Connect International (A Hirdaramani Group Venture) is a leading global Business Process Management (BPM) and outsourcing company, delivering a broad range of services across Finance & Accounting, Customer Services, Procurement, Analytics, and Technology solutions to clients worldwide. H Connect International partners with clients across industries, including Fashion & Apparel, Real Estate, Travel & Leisure, Manufacturing, Insurance, Financial Services, Retail & Consumer Packaged Goods, Shipping & Logistics, and Healthcare and Professional Services. H Connect International provides professionals with opportunities to work in diverse, international environments and develop future-ready skills within an inclusive and collaborative culture, focused on continuous learning and career growth.
The Job:
- Draft, prepare, and review correspondence, reports, and presentations with minimal supervision.
- Maintain accurate property documentation, including contracts, compliance records, plans, manuals, and asset registers.
- Maintain property compliance and risk documentation.
- Ensure all documents, photos, and records are properly uploaded and maintained within the property management system.
- Support filing structures and maintain both physical and electronic records.
- Process internal and external accounts and liaise with shared services or corporate finance teams regarding revenue collections and expense payments.
- Follow up with vendors regarding invoice queries and payment status.
- Investigate invoice discrepancies and assist with account reconciliations.
- Raise and track work orders for vendors as directed by the Facilities Management team.
- Maintain vendor records and update property information within the management system.
- Build strong working relationships with Property Managers, clients, consultants, contractors, and internal teams.
Requirements:
- Diploma or Bachelor’s degree in Business Administration or Facility Management.
- Minimum 3–4 years of overall experience, including at least one year of experience within the property industry as a Lease Administrator or other role.
- Strong organisational skills with the ability to prioritise tasks and meet deadlines.
- Excellent verbal and written communication skills with high attention to detail.
- Strong customer service and stakeholder management skills.
- Basic building operations, financial knowledge, including invoice and expense handling.