Job Description
Careers @ Dart Global Logistics Colombo
“People deliver at their best when they are empowered”
Dart Global Logistics is a well-established freight forwarding company regionally headquartered in Colombo with its global presence in Asia-Pacific Region & USA which delivers integrated solutions to logistics challenges. We create career prospects for passionate people, which is the key success of our Team.
We are looking for the right candidates with relevant qualifications & experience with right attitude for below position for our state-of-the-art 3PL warehouse, DGL Supply Chain Solutions (Pvt) Ltd at Muthurajawela Industrial Zone.
ADMIN SUPERVISOR
Looking for a responsible, organized, and detail-oriented Admin Supervisor to oversee warehouse administrative activities and coordinate with Finance, HR, Head Office, suppliers, and other internal stakeholders.
- Coordinate invoice circulation, documentation, and approval processes.
- Assist the Finance Department with payment-related documentation and record-keeping.
- Prepare and coordinate Purchase Orders (POs).
- Ensure proper documentation and maintenance of invoices, procurement records, and financial documents.
- Support audit and compliance requirements by providing relevant records and documents.
- Maintain employee attendance, leave records, and staff documentation.
- Prepare and verify overtime (OT) calculations and related reports.
- Coordinate with HR on employee records, onboarding documentation, and other administrative requirements.
- Ensure confidentiality of employee-related information
- Coordinate procurement-related administrative activities and supplier documentation.
- Follow up with suppliers regarding quotations, invoices, and other required documents.
- Coordinate with relevant departments to ensure timely completion of procurement processes.
- Maintain and organize warehouse-related files, records, and documentation.
- Coordinate warehouse cleaning services and maintain relevant records.
- Manage office supplies, stationery, and general office administration.
- Ensure proper availability and control of office supplies and administrative resources.
- Prepare and maintain administrative documents, reports, and correspondence.
- Perform accurate data entry and update internal systems and spreadsheets.
- Coordinate effectively with Finance, HR, Head Office, Warehouse Operations, and suppliers.
- Ensure compliance with internal policies, audit requirements, and statutory documentation standards.
- Maintain the accuracy, completeness, and confidentiality of company records.
- Coordinate warehouse maintenance activities and follow up on repairs and maintenance requirements.
- Coordinate preventive and corrective maintenance of Material Handling Equipment (MHE), including forklifts, reach trucks, pallet trucks, and other warehouse equipment.
- Maintain MHE maintenance schedules, service records, repair documentation, and related supplier invoices.
- Coordinate with maintenance service providers and suppliers to ensure timely servicing and repairs.
- Monitor and follow up on warehouse facility maintenance, including electrical, plumbing, cleaning, and other general maintenance requirements.
- Maintain proper records of maintenance expenses, service agreements, and equipment-related documentation.
Qualifications & Experience
- Diploma or Certificate in Business Administration, Office Management, or a related field.
- Minimum 2–3 years of relevant experience in administration, preferably in the logistics, warehouse, or supply chain industry.
- Basic knowledge of finance and procurement documentation.
Required Skills & Competencies
- Good working knowledge of MS Office, particularly Excel, Word, and Outlook.
- Strong organizational, coordination, and record-keeping skills.
- Good written and verbal communication skills.
- Hi gh attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Strong interpersonal skills and ability to work with different departments.
- Ability to handle confidential information with professionalism.
Salary - negotiable.
Please forward your Curriculum Vitae with 2 names of non-related referees and their contact numbers within 7 days to [email protected]
DGL Supply Chain Solutions (Pvt) Ltd.
95A, Muthurajawela Industrial Zone,
Kerawalapitiya, Wattala.
