Executive/Senior Executive - Spare Parts - Ordering
About the Employer
Job Description
Executive / Senior Executive Spare Parts – Ordering
We are looking for a detail-oriented and proactive professional to ensure timely and accurate ordering of spare parts and optimum stock availability for our Workshop and After-Sales operations.
Key Responsibilities
- Prepare and process spare parts orders based on workshop requirements, stock levels, and demand forecasts.
- Coordinate with local and overseas suppliers/principals regarding spare parts orders, availability, pricing, and delivery schedules.
- Monitor pending orders and follow up to ensure timely delivery.
- Analyze stock levels, consumption patterns, and fast/slow-moving items to support effective inventory planning.
- Ensure accurate identification and ordering of parts using part numbers, catalogues, and relevant systems.
- Coordinate with the Stores, Workshop, Service, and Finance teams regarding spare parts requirements and orders.
- Maintain accurate records of purchase orders, back orders, deliveries, and supplier communications.
- Identify potential shortages and take proactive action to maintain required stock availability.
- Assist in resolving discrepancies related to orders, deliveries, quantities, and part numbers.
- Prepare regular reports on outstanding orders, stock requirements, and ordering status.
Candidate Profile
- Diploma or Bachelor's Degree in Supply Chain Management, Logistics, Business Management, or a related field.
- 2 – 4 years of relevant experience in spare parts ordering, procurement, inventory control, or automotive after-sales operations.
- Experience in the automotive industry will be a strong advantage.
- Good knowledge of automotive spare parts and part-number identification.
- Strong coordination, analytical, and negotiation skills.
- Excellent attention to detail and accuracy.
- Good command of English and Sinhala; Tamil will be an added advantage.
- Proficiency in MS Office and ERP/Inventory Management Systems.
- Ability to work under pressure and meet deadlines.
