Document Controller & Executive Operations Assistant
About the Employer
Job Description
DOCUMENT CONTROLLER & EXECUTIVE OPERATIONS ASSISTANT
Location: Sri Lanka | Employment: Full-time | Industry: Construction / Structural Engineering
About the Role
We are seeking a highly organised, proactive and detail-oriented professional to support a Sri Lankan-based team working with an Australian structural engineering and construction documentation business. This role combines document control, project administration, email management, staff task coordination and executive support.
The successful candidate will take ownership of administrative workflows, follow up on outstanding actions and help ensure that important information, tasks and deadlines are not overlooked.
Key Responsibilities
- Maintain project drawings, document registers, revision records, transmittals and filing systems.
- Track incoming and outgoing documents, submissions, approvals and outstanding project information.
- Manage and organise project emails; identify instructions, required actions and deadlines.
- Draft clear, professional correspondence with Australian clients, consultants and internal staff.
- Maintain task and action registers, monitor progress, follow up with team members and escalate overdue items.
- Coordinate meetings, calendars, reminders, minutes and management correspondence.
- Support management with day-to-day administration, scheduling and confidential matters.
- Help improve document management, communication and internal administrative processes.
Essential Requirements
- Previous experience or sound working knowledge of the construction, engineering or architectural industry.
- Fluent written and spoken English, including professional email writing and confident verbal communication.
- Exceptional organisation, accuracy and attention to detail.
- Ability to manage competing priorities and meet deadlines with minimal supervision.
- Proactive approach to following up, solving problems and completing tasks.
- Strong Microsoft Outlook, Excel and Word skills.
- Reliability, discretion, accountability and a professional manner.
Highly Desirable
- Experience in document control, project administration or executive assistance.
- Understanding of construction drawings, drawing revisions, document transmittals and registers.
- Experience with SharePoint, Microsoft Teams or Autodesk Construction Cloud (ACC).
- Previous experience supporting an Australian construction or engineering business.
The Person We Are Looking For
Someone who is meticulous, dependable and self-motivated; who notices missing information, follows up without being reminded and takes responsibility for seeing tasks through to completion. Strong judgement, initiative and communication skills are essential.
How to Apply
Please send your CV and a brief cover letter outlining your construction industry experience, English communication skills and relevant document control or administrative experience to [email protected].
