Procurement and Logistics Assistant (Consultancy basis)
About the Employer
Job Description
Scope of Work
Procurement and Logistics Assistant (Consultancy basis)
Background
For nearly two decades, the International Foundation for Electoral Systems (IFES) has worked with local partners to promote electoral integrity and democratic rights. IFES is seeking a Procurement and Logistics Assistant to support work on a full-time basis in Sri Lanka.
Primary Responsibilities
- Under the direction of the Head of Operations, the assistant will be responsible for the following tasks:
- Support procurements, project logistics, and service contracting, ensuring compliance with IFES and donor policies and procedures.
- Conduct bid analysis and prepare procurement documentation for review.
- Oversee facilities management and coordinate transport.
- Provide logistical and administrative support and guidance for workshops, trainings, and other events.
- Ensure smooth IT operations in coordination with IT service provider.
- Conduct market research for regularly purchased items to ensure cost effectiveness.
- Maintain, and update, comprehensive inventory of all IFES Sri Lanka equipment.
- Ensure that IFES Sri Lanka office premises maintains the required health, safety and hygiene standards.
Education and Experience
- A Diploma in supply chain, management, finance, or a similar field required.
- Minimum of three years of relevant work experience.
- Experience in procurement and logistics management, including negotiations with vendors and preparing contract packages.
- Experience working in international organizations, non-governmental organizations, or embassies.
Skills/Knowledge:
- Proficiency in the use of Microsoft Office products.
- Working level proficiency in English and Sinhala or Tamil required; fluency in all three languages preferred.
- Ability to remain organized while handling multiple tasks under tight deadlines.
- Ability to complete tasks with minimum supervision.
- Excellent coordination skills to be able to work with IFES program and administrative staff to identify and resolve issues.
Other Requirements
This position is open for Sri Lankan nationals only and the office is based in Colombo.
How to Apply
Interested candidates who meet the above qualifications and requirements are invited to send their cover letter along with an updated CV to [email protected] with the position title in the subject line of the email.
The application deadline is Friday, October 23, 2026.
