Purchasing Officer (Drugs, Medical & Surgical Supplies) / Pharmacy Assistant
About the Employer
Job Description
01 Purchasing Officer – Drugs, Medical & Surgical Supplies
Job purpose
To ensure the timely, cost-effective, and uninterrupted procurement of pharmaceuticals, medical consumables, surgical instruments, and other clinical supplies while maintaining quality, regulatory compliance, and appropriate inventory levels.
Key responsibilities
- Source, evaluate, and negotiate with approved pharmaceutical and medical suppliers.
- Obtain and compare quotations, prepare purchase orders, and follow up on deliveries.
- Coordinate with the pharmacy, medical, nursing, operating theatre, dialysis, and finance departments to identify purchasing requirements.
- Verify product specifications, registration or approval documentation where applicable, batch details, expiry dates, and supplier compliance.
- Monitor stock levels, reorder requirements, lead times, and slow-moving or near-expiry items.
- Maintain approved supplier lists, purchasing records, price comparisons, and procurement reports.
- Ensure compliance with hospital purchasing procedures, delegated approval limits, and applicable regulations.
- Identify opportunities to reduce purchasing costs without compromising patient safety or product quality.
Minimum qualifications
- G.C.E. Advanced Level qualification, preferably in the science or commerce stream.
- A diploma or professional qualification in procurement, purchasing, supply chain management, logistics, pharmacy, or business administration.
- Good computer literacy, including Microsoft Excel and Word.
Minimum experience
- At least 2 years of relevant purchasing or procurement experience, preferably in a hospital, pharmacy, pharmaceutical company, or medical supplies organization.
- Experience in pharmaceutical or medical and surgical product procurement will be a strong advantage.
Preferred competencies
- Negotiation, analytical, and supplier-management skills.
- Knowledge of pharmaceutical and medical product specifications, storage requirements, and expiry management.
- Accuracy, integrity, cost awareness, and the ability to maintain confidential commercial information.
02 Pharmacy Assistant
Professional Qualifications
- Successfully completed the G.C.E. Advanced Level examination in the Science stream.
- Being an SLMC apprentice would be an added advantage.
- Qualified Pharmacist / Bachelor of Pharmacy qualification with registration with the Sri Lanka Medical Council (SLMC), as applicable to the position.
Minimum Experience
- 1–2 years’ experience in a similar capacity.
- Prior work experience would be an added advantage.
Requirements
- Good communication and public relations skills
- Willingness to learn and develop professionally
- Ability to work effectively as part of a team
- High level of personal integrity and ability to work under pressure in a high-performance environment
- Results-driven business environment, computer literacy, including proficiency in MS Office applications.
Senior Human Resources Manager
Sethma Hospitals (Pvt) Ltd.
No. 36, Queen Mary’s Road, Gampaha. Telephone: 071 647 2318
E-Mail: [email protected]
Please email your CV along with contact details of two non-related referees within 7 working days to [email protected]
