Job Description
Job Advertisement – Invoice Executive
Location: Gampaha District
Job Summary
The Billing & Sales Order Processing Officer is responsible for managing the end-to-end sales documentation lifecycle, from initial order placement to final invoice generation. This role ensures the accuracy of order entries, adherence to credit control policies, meticulous verification of weights and dispatches, and prompt resolution of customer billing queries. The ideal candidate will act as a key gatekeeper ensuring financial compliance and smooth logistical coordination.
Key Responsibilities
Order Processing & Credit Control
- Log and process Sales Orders within the company’s ERP system immediately upon receiving customer Purchase Orders (POs).
- Enforce credit compliance by verifying that all credit-based customer orders remain within approved bank guarantees and credit limits prior to order approval.
- Liaise closely with the Marketing Department to provide real-time updates regarding available customer credit limits, vehicle arrivals, and loading statuses.
Verification & Dispatch Management
- Issue accurate Dispatch Notes after strictly verifying physical net weights against the original order quantities.
- Perform a proper verifications by checking the completeness and absolute accuracy of all supporting documents before authorizing the release of dispatches from the gate.
Invoicing & Revenue Accounting
- Generate and issue Sales Invoices after conducting a thorough 4-way match of the customer Purchase Order, Sales Order, weighbridge ticket, and Dispatch Note to verify quantities, prices, and taxes.
- Post direct payment receipts accurately and efficiently to the Invoice Office within the ERP system.
Customer Support & Record Keeping
- Resolve customer queries professionally regarding invoice amounts, physical quantities, pricing errors, credit limits, and any billing discrepancies.
- Maintain systematic filing systems for all commercial and supporting documents to ensure absolute readiness for internal and external audits.
Job Qualifications & Skills
- Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (or equivalent professional certification).
- Experience: 2–4 years of experience in sales order processing, billing, or commercial operations, preferably within a manufacturing, inventory-heavy, or bulk-goods environment.
- Systems: Strong proficiency in using ERP software.
- Skills:
- Exceptional attention to detail and accuracy (data entry and document matching).
- Strong arithmetic and reconciliation skills.
- Excellent communication skills for departmental liaison and customer conflict resolution.
- Ability to work effectively under tight logistics schedules.
How to Apply
If you are interested in this opportunity, please send your resume to [email protected] within 10 days of this advertisement. Kindly mention “Invoice Executive” in the subject line of your email.
Contact Number: 0712035207
