Job Description
Job vacancy – Finance and Administration assistant
HALO Trust is looking for dedicated and attentive individuals for the position of Finance and Administration Assistant.
Job Title:
Finance and Administration assistant
Location:
Colombo
Employment Type:
Contract
Application Deadline:
About the Role:
The HALO Trust is the world’s largest and oldest international humanitarian mine action non-government organization (NGO). For over thirty years, we have been saving lives and helping war-torn communities recover, by making their land safe. Our mission is to protect lives and restore the livelihoods of those affected by conflict.
HALO has been working in Sri Lanka since 2002 and now has over 1,000 staff working in the Northern Province with offices in Jaffna, Kilinochchi and Mullaitivu. To date, HALO has safely destroyed over one million items of explosive ordnance, including more than 270,000 anti-personnel landmines. HALO and other mine action stakeholders are working to clear Sri Lanka of all known contamination by 2028 to meet Sri Lanka’s obligations as a state party to the Anti-Personnel Mine Ban Convention.
We are looking to recruit Finance and Administration Assistant – Colombo Office. Provide support to ensure the finance process is delivered on time and to a high standard and support Colombo team on Administrative related work. The Finance and Admin Assistant has the overall responsibility of assisting a smooth implementation of day-to-day accounting transactions and administrative duties including communication supports for the HQ and Jaffna office, ensuring implementation of donors’ rules and regulations and HALO Trust finance policies & procedure.
Key Responsibilities:
- Accurate and timely recording of financial transactions in HALO’s online accounting system
- Ensuring proper and timely archiving of financial records, including digital and physical archives
- In charge of petty cash payments, and support cheque payments including on-line payments of assigned project/s
- One of the key users in NetSuite for data entry for payments and reconciliation.
- Ensuring proper maintenance of the record keeping and filing system of the projects including scanning financial documents
- Review and support Colombo petty cash book
- Supporting to online payment preparing the monthly cash request
- Assisting with internal and external audits
- Checking all payment documents
- Preparing accounts supporting document for filing and scanning
- Support Jaffna finance team during the month end process
- Supporting day-to-day operations
- Handling incoming calls and emails, drafting correspondence, and ensuring timely communication within the office and with external parties.
- Ensuring that office cleaning and office assistance functions are performed efficiently.
- Preparing mail for courier services and dispatching arranging for collection of packages as requested.
- Assist in volunteer administrative matters such as logistics, accommodation, travel matters, sharing accurate information, arrangements for hotel accommodation, airport transfers, tracking of lost luggage, if necessary, meet and greet arrangements
- Any other duties as required by the Finance Manager / Colombo Office manager
Qualifications & Skills:
- Minimum qualification of undergraduate degree in Finance and Business Administration; or the equivalent,
- Minimum of 1-3 years of finance work experience in NGO sector
- Knowledge and/or experience working in the development sector / donor funded projects would be an asset.
- Experience using computerized financial accounting systems, especially online-based ERP systems.
- Extensive knowledge of Microsoft Office, particularly Excel, as well as the ability to learn other software tools readily and implement/use them successfully.
What We Offer:
- A collaborative and supportive working environment.
- Opportunities for professional development and growth.
- Competitive salary and benefits package.
How to Apply:
Interested candidates are invited to submit their CV and a cover letter to [email protected] with the subject line "Application for Finance and Administration Assistant Position" by 20 June 2025.
All applications must be submitted to the address given below no later than June 20, 2025 to the HR department. For further information, please contact 021 228 5466.
HR Manager
The HALO Trust,
450 Thirunagar West, Kilinochchi
[email protected].
