Personal Assistant to the Chief Operationg Officer
About the Employer
Job Description
We’re Hiring!
We're looking for a sharp, proactive Personal Assistant to support our Chief Operating Officer in managing the daily operations of STONEHAVEN.
This isn’t your average PA role. You’ll act as a bridge between all our departments ensuring executive-level follow-through. You are independent, resourceful, and trusted to run operations without needing our close supervision.
Role:
Personal Assistant to the Chief Operating Officer
Location:
Colombo, Sri Lanka
Type:
Full-time
Industry:
Construction Consultancy
About STONEHAVEN:
STONEHAVEN is a next-generation project and cost management consultancy redefining how construction services are delivered across the UAE, KSA, and Sri Lanka.
Key Responsibilities:
- Manage the COO's calendar, priorities, and communications. Ensure they're prepared with key materials and talking points.
- Handle our payments, track expenses, liaise with finance, and manage our vendors and service providers.
- Support onboarding, maintain HR records, assist with recruitment, visas, and relocations.
- Manage our legal documents (NDAs, MoUs), support submissions, and liaise with legal and compliance teams.
- Oversee the daily office operations, filing systems, and department coordination.
- Track our KPIs, reporting calendars, and deliverables. Follow up to drive accountability.
- Draft any briefs, presentations, SOPs, comms, and templates. Handle sensitive info with care.
- Liaise with IT, HR, legal, and compliance teams to resolve internal operational needs.
- Schedule and compeer any meetings and workshops, including logistics and follow-ups.
- Support our strategic audits, process improvements, risk flagging, and ad hoc projects.
Who You Are:
- 3–5 years of PA/EA experience supporting C-suite executives.
- Impeccable written and verbal communication (UK English preferred).
- A multitasker who thrives in high-pressure environments.
- Excellent communicator with impeccable attention to detail.
- Discreet, trustworthy, and proactive.
- Skilled in Microsoft Office Suite, Google Workspace, and modern productivity tools.
- Experience in finance, HR, or operations support roles is a plus.
- Construction or consultancy experience preferred, but not essential.
What You’ll Gain:
- A front-row seat to the growth story of a disruptive construction consultancy.
- Mentorship from experienced global leaders.
- Access to regional exposure across the UAE, KSA, and Sri Lanka.
- A vibrant, fast-moving workplace where your impact is visible.
Ready to Join?
Apply now with your CV and a short cover note to: [email protected]
Subject Line: PA to COO – [Your Name]
