Job Description
Magical Moments by Charm Weddings & Events is Looking for
A Finance & Admin Executive
Magical Moments, Sri Lanka's premier Destination wedding & event planner, is seeking a passionate and detail-oriented Finance Admin and Procurement Coordinator to join our team. You'll play a vital role in supporting our team in creating unforgettable experiences for our clients.
What you'll do:
- Administration and Financial Management:
- Develop and manage event budgets, ensuring cost-effectiveness.
- Prepare BOQ & job sheets for the designs approved.
- Obtain quotes from suppliers for designs approved.
- Prepare detailed cost sheets for events.
- Communicate with clients on event quotes / event costing & costing negotiations.
- Handle all payments, both to vendors and from clients.
- Follow up on vendor quotes and finalize order sheets after budget approvals.
- Collection of payments from clients.
- Manage bank correspondence and reconciliations.
- Process payroll and manage salary disbursements.
- Manage Company accounts and liaise with company accountant & auditors and manage the company accounts & annual audit process.
- Manage petty cash and advances.
- Prepare quotes for potential clients, ensuring competitive pricing.
- Assist with administrative tasks like filing, data entry, and document preparation.
- Research and build relationships with top-quality vendors.
- Manage purchase orders for approved event styling needs.
- Maintain accurate profit and loss statements (PNLs).
- Coordinate with suppliers for on-time deliveries and ensure quality checks.
- Maintain a comprehensive vendor database with updated information.
- Manage general running of office & office maintenance.
- Monitor & Manage staff attendance.
- Manage company inventory, purchases & repairs.
- Liaise with Company Secretary and coordinate related documentation work.
We're looking for someone with:
- Exceptional organizational skills and a keen eye for detail.
- The ability to juggle multiple tasks and meet deadlines with ease.
- Strong communication and interpersonal skills.
- Proficiency in MS Office or similar software programs.
- Prior experience in finance, procurement, auditing, or a related field (a plus!).
Minimum Qualifications
Minimum Qualification Diploma in Admin and Procurement.
Why join Magical Moments?
Become part of Sri Lanka’s premier Destination wedding planner with a team passionate about creating extraordinary destination weddings and local events in Sri Lanka. We thrive on creativity, professionalism, and exceeding our clients' expectations.
Ready to join the magic?
Email your resume and references to [email protected] with the subject line "Admin Procurement & Finance Executive."
Let's make dreams come true, together!
The vacancy is for a full-time, salaried position based in Nawala. A remuneration package will be based on experience and skill set.
