Job Description
HR Officer (Remote — Sri Lanka)
- Location: Sri Lanka — Remote (work from home)
- Employer: Xcova Data Systems (Pvt) Ltd
- Services provided to: Smart Legal (Phew Legal Services Ltd) and Lexsentinel — across the group
- Reports to: The CEO and the CEO's PA
- Contract type: Permanent
- Hours: Full-time — UK business hours, 8:30am–5:30pm (UK time)
- Remuneration: LKR 100,000 per month
About the firm
Smart Legal is a multi-award-winning, family-run residential and commercial conveyancing firm in Central London, regulated by the Council of Licensed Conveyancers. With over £4 billion in completed transactions and nearly two decades without a negligence claim, the firm is known for precise, personal, fixed-fee service — the Smart Edge. Lexsentinel, its sister business, develops AI tools for law firms. You would be employed by Xcova Data Systems (Pvt) Ltd, the group’s Sri Lanka and India company, providing HR support across both businesses.
Role purpose
To take ownership of day-to-day HR operations across the group — managing the employee lifecycle, records, and people processes so that managers across the UK, Sri Lanka and India are well supported and the firm stays compliant and organised.
Key responsibilities
- Administer the full employee lifecycle: onboarding new starters, maintaining records, and managing offboarding.
- Maintain accurate, confidential HR records and trackers (headcount, leave, probation reviews, training).
- Coordinate recruitment administration: posting adverts, scheduling interviews, and tracking candidates.
- Support drafting and issuing of offer letters, contracts, and HR correspondence for review.
- Track compliance items for overseas staff, including NDAs, Data Protection Agreements, and criminal-record checks.
- Help administer HR policies and the staff handbook, and respond to routine staff queries.
- Support probation reviews, performance check-ins, and absence/leave management.
- Liaise across UK, Sri Lanka and India teams, working to UK business hours.
- Handle personal data carefully and in line with UK GDPR and Sri Lankan data-protection law.
- Maintain confidentiality at all times, given access to sensitive staff and client-adjacent information.
Person specification
Essential
- Minimum two years’ HR experience (generalist or HR administration/coordination).
- Excellent written and spoken English communication skills.
- Strong organisation and accuracy; comfortable owning records and processes independently.
- Discretion and a mature approach to confidential information.
- A reliable home-working setup with stable internet.
- Ability to work UK business hours (8:30am–5:30pm UK time) from Sri Lanka.
- Proficiency with everyday office and HR software (email, spreadsheets, documents).
Desirable
- HR qualification or working towards one (e.g. CIPD or local equivalent).
- Exposure to working with UK or international teams.
- Familiarity with data-protection principles (UK GDPR awareness).
If you don’t meet every point but have strong HR experience and excellent English, we’d still encourage you to apply.
What we offer
- A varied, ownership-level HR role across two growing businesses.
- Fully remote working from Sri Lanka.
- Remuneration of LKR 100,000 per month.
- Professional development and progression as the group grows.
- 20 days’ annual holiday, inclusive of UK bank holidays. (Local Sri Lankan public holidays are not provided.)
How to apply
Please send your CV and a short covering note to [email protected] with the subject line HR ROLE.
Conditions of engagement (mandatory for this overseas role): a signed NDA, a signed Data Protection Agreement (UK GDPR plus the Sri Lankan regime), and a Sri Lanka Police criminal-record clearance. These three particular weights apply in this role, as the post-holder handles personal data for staff across the group.
