Job Description
Job Vacancy
Foreign owned Electronic / Engineering Company manufacturing Fibre Optic / Copper cable systems and precision components for export, requires a
Personal Assistant to Director
The selected candidate will provide administrative and coordination support to the Director, manage schedules and correspondence, maintain confidential records, and ensure smooth day-to-day operations.
- Act as the point of contact between the Director and internal/external clients.
- Manage and optimise the Director’s planner, calendar, appointments, meetings, travel arrangements, and daily priorities.
- Handle professional communication including emails, calls, and official correspondence.
- Prepare, type, format, proofread, and maintain reports, presentations, letters, minutes, and business documents with accuracy and clarity.
- Coordinate meetings (physical and virtual) including scheduling, agenda preparation, minutes taking, and follow-ups.
- Organize and maintain efficient physical and digital filing systems, ensuring proper document control and easy retrieval of records.
- Maintain confidential records, digital files, contracts, and documentation systems with highest level of discretion and integrity.
- Support travel arrangements, itineraries, accommodation bookings, and related logistics.
- Track action points and ensure timely completion of tasks and commitments.
- Liaise with internal departments to ensure smooth communication, coordination, and workflow.
- Assist in organizing management meetings, company events, and business-related activities.
- Ensure all office records, documents, and correspondence are systematically maintained and updated.
Candidates’ Essential Criteria
- Diploma in Secretarial Studies, Business Administration, or related field.
- Minimum 3 years’ experience as a Personal Assistant / Executive Assistant to Senior Management.
- Excellent typing speed and accuracy in English with strong document preparation and formatting skills.
- Strong proficiency in M365.
- Excellent written and verbal communication in English.
- Strong organizational, multitasking, planning, and time management skills.
Candidates’ Non-essential Criteria (Added advantage)
- Experience in supporting Directors in a corporate or manufacturing/export environment.
- Familiarity with digital workflow tools, calendar management systems, or document management platforms.
The ideal candidate should be organised, detail-oriented, and able to support the Director through effective coordination, strong confidentiality, and accurate documentation while managing priorities under pressure.
The candidate will report to the Director – Business Development
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