Job Description
WE ARE HIRING!
Lokx Security Services (Pvt) Ltd is seeking a diligent and organized Coordinating Officer to provide essential administrative and operational support that ensures smooth communication, efficient information flow, and effective collaboration across departments. This role is pivotal in managing critical documentation, statutory compliance, and client correspondence, while supporting senior management to drive organizational efficiency.
KEY RESPONSIBILITIES:
- Facilitate seamless communication and coordination among Operations, HR & Admin, and Finance departments to support timely decision-making.
- Maintain accurate and organized records of all critical correspondence and coordination activities, including confidential documentation such as contracts and proposals.
- Manage all client and customer correspondence, ensuring timely, professional, and accurate responses and maintaining detailed interaction logs.
- Prepare and compile routine, quarterly, annual, and special reports; oversee statutory compliance and ensure timely renewal of licenses and permits.
- Organize and coordinate internal and external meetings, including logistical arrangements, minute-taking, and follow-up on action items.
- Serve as the primary liaison for all communication and coordination with Sumathi Holdings and its subsidiaries, facilitating effective collaboration.
- Provide comprehensive administrative support to the General Manager and senior management, including calendar management, travel coordination, and expense reporting.
- Assist with special projects related to operations, HR, finance, and strategic initiatives as directed.
IDEAL CANDIDATE SHOULD POSSESS:
- Higher Diploma in Business Administration, Management, Secretarial Studies, or a related field.
- Minimum 3–5 years of experience in coordination, administrative, or executive assistant roles, preferably within security, operations, or corporate head office environments.
- Proven experience in managing complex documentation systems and coordinating multiple stakeholders effectively.
- Excellent organizational and time management abilities, with capacity to prioritize tasks and meet deadlines efficiently.
- Strong verbal and written communication skills in English and Sinhala/Tamil, capable of conveying information clearly to internal teams and external stakeholders.
- High attention to detail with accuracy in record-keeping, reporting, and correspondence.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Document Management Systems (DMS) is a plus.
- Proactive problem-solving skills to identify and resolve coordination and communication challenges effectively.
- Utmost discretion and professionalism in handling sensitive and confidential information.
- Proactive and resourceful, with initiative to anticipate needs and develop practical solutions.
- Reliable and consistent in delivering high-quality work.
- Excellent interpersonal skills, able to build positive relationships with diverse individuals.
- Adaptable and flexible in managing changing priorities and demands.
- Maintains a high standard of professionalism in conduct and appearance at all times.
Sumathi Holdings (Pvt) Ltd is an equal opportunity employer. Only shortlisted candidates will be contacted.
SUMATHI HOLDINGS (PVT) LTD
Phone: 0112 352 352 | Website: www.sumathi.com
Address: No.491, Galle Road, Colombo 3
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