Confidential Secretary
About the Employer
Job Description
WE ARE HIRING
CONFIDENTIAL SECRETARY
We are looking for a well-organised and discreet professional to provide confidential secretarial support to the Board of Directors and Managing Director.
KEY RESPONSIBILITIES
- Provide confidential secretarial and administrative support to the Board and Managing Director
- Coordinate Board and committee meetings, including scheduling, agendas, and circulation of documents
- Prepare and maintain Board minutes, records, correspondence, and confidential documents
- Track and follow up on Board action points and submissions
- Manage calendars, appointments, and communications involving Directors and senior management
- Assist in preparing presentations, reports, and briefing materials
- Maintain organised filing and document control systems
- Handle sensitive information with professionalism and discretion
CANDIDATE PROFILE
- Qualified in Secretarial Practice, Business Administration, Management, or a related field
- 2–3 years’ experience in a secretarial, executive assistant, or administrative role
- Good written and spoken English
- Strong minute-writing, coordination, and documentation skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Detail-oriented, trustworthy, and able to work independently
Group Head of Human Resources
VS Informations Systems (Pvt) Ltd
7, Suleiman Terrace, Colombo 5
