Job Description
The Asia Foundation
Administrative Officer
THE ASIA FOUNDATION is a nonprofit international development organization committed to improving lives and expanding opportunities across Asia and the Pacific. Informed by 70 years of experience and deep local knowledge, our work is focused on governance, climate action, gender equality, education and leadership, inclusive growth, and international cooperation. We work in more than 20 countries through our 17 permanent country offices and programs across Asia and the Pacific, supported by a headquarters in San Francisco and an office in Washington, DC. Our funding comes from a diverse array of bilateral and multilateral development agencies, foundations, corporations, and individuals.
The Administrative Officer will work under the direction of the Administrative Manager with the overall guidance and supervision of the Director/Finance, Grants & Administration. He/she will be responsible for supporting the day-to-day operations of the Foundation, general maintenance, management of office premises and all office vehicles. The Administrative Officer will ensure that the Foundation's administrative operations in Sri Lanka are managed cost-effectively. With the Administrative Manager, he/she will be responsible for external relationship management with key officials of the Government of Sri Lanka.
Responsibilities:
- Ensure accurate maintenance of vehicle log sheets through spot checks
- Manage upcoming renewals of vehicle insurance, registration, and revenue licenses for all TAF-owned vehicles
- Coordinate staff transportation needs
- Oversee vehicle repairs and services, monitor routine servicing and breakdown repairs
- Coordinate with the respective managers on the maintenance of the Foundation's office premises, office property maintenance, managing security issues with security companies, maintaining and repairing office equipment
- Under the guidance of the Director, Finance, Grants & Administration and in association with the Administrative Manager, coordinates with key officials at the Ministry of Foreign Affairs, NGO Secretariat, District Secretariat Office, and the Department of Immigration & Emigration on obtaining visas and other approvals
- Responsible for staff Health and Accident Insurance plans
- Supervise related tasks performed by the Administration Assistants and Officers
- Serve as the custodian of the petty cash, disburses funds for official expenses based on advance slips
Required skills, experience, and qualifications:
- A minimum of 5 years' experience in a similar capacity in an International Non-Governmental Organization (INGO)
- Diploma or a degree in Administration or Management
- A minimum of 5 years of experience liaising with the NGO Secretariat, District Secretariat Office, and the Department of Immigration & Emigration
Closing date: May 15, 2024
Only shortlisted candidates will be notified. Interested candidates, please send a resume with a cover letter explaining why you are suitable for the position to: [email protected].
Clearly indicate the position to which you are applying in the subject line of the email.
