Job Description
Hayleys Group is amongst Sri Lanka's largest, and most respected diversified conglomerates with a turnover in excess of USD 1 Billion. To explore the World of Hayleys, visit us at: www.hayleys.com.
Hayleys Advantis Limited
Advantis is a diversified transportation and logistics provider, with over sixty-five years of experience and operations across Bangladesh, India, Indonesia, the Maldives, Myanmar, Singapore, Sri Lanka and Thailand. Backed by the blue-chip multinational conglomerate Hayleys PLC, Advantis is at the forefront of the transportation and logistics industries, providing end-to-end solutions covering Freight Management, Integrated Logistics, Marine and Energy, Projects Logistics, and Travel and Aviation. For more information on Advantis, visit www.advantis.world.
Sri Lanka Shipping Company Ltd
Sri Lanka Shipping possesses over 70 years of experience in the Shipping & Maritime sector, offering a full range of maritime services such as chartering of vessels for voyage, salvage & other maritime related activities, ship agency, cement carrier operations, sea piracy vessels protection & offshore, stevedoring, customs house agents, clearing & forwarding, container & cargo surveys, heavy lift haulage and bagging of bulk fertilizer. Sri Lanka Shipping is a marine assets heavy company comprising of tug boats, a cement carrier, a tanker, special service / cargo utility vessels and motor launches.
Executive – Procurement
Job Responsibilities
- Coordinate the supply of goods, spare parts, consumables and operational requirements for vessels and boats on receipt of approved requisitions, ensuring timely delivery and operational continuity.
- Arrange general maintenance services for vessels and boats (air-conditioning repairs, calibrations, steel repairs, fabrication and other maintenance) on approved requisitions.
- Coordinate procurement and services for maritime operations (CHA and shipping agency services, bagging plant, Advantis Crew, Intermarc, workshop needs and general office purchases).
- Handle procurement and operational purchasing for third-party vessels such as Sea Dweller and other assigned external projects.
- Obtain and maintain a minimum of three quotations per requirement, in line with Group Procurement Policies.
- Prepare quotation comparison sheets and technical and commercial evaluations, and secure all required approvals before proceeding.
- Own and manage the procurement budget, ensuring disciplined cost control across fleet procurement.
- Apply Total Cost of Ownership (TCO) principles rather than focusing solely on unit prices.
- Ensure timely, compliant and cost-effective supply of spares, stores and services to vessels worldwide, supporting vessel availability, safety and commercial performance.
- Supervise, guide and monitor junior procurement executives to ensure compliance, efficiency and timely task completion.
- Negotiate cost savings with suppliers and service providers while maintaining quality, reliability and delivery standards.
- Identify, evaluate and develop new suppliers, negotiating favorable pricing, payment terms and commercial conditions.
- Coordinate with the Inventory Controller to ensure physical stock balances of vessels, workshops and stores are accurate and reconciled with the ERP system.
- Perform accurate three way matching of purchase orders, goods received notes and supplier invoices.
- Coordinate vendor payments within agreed due dates, and resolve invoice discrepancies and payment disputes with the Finance Division.
- Monitor and clear advance payments within agreed timelines, keeping Finance informed of pending advances and settlements.
- Monitor procurement KPIs and support departmental performance improvement initiatives.
- Ensure compliance with the ISM Code, ISO standards, internal SMS procedures and audit requirements, as well as Group Procurement Policies, company procedures and ethical standards.
- Maintain strong professional relationships with internal stakeholders, suppliers, contractors and external service providers.
- Identify and implement continuous improvements in procurement processes to enhance operational efficiency, cost optimization and service quality.
Candidate Profile
- Bachelor's Degree in Purchasing / Supply chain management / Logistics from a reputed University or institute
- Minimum of 2 years of experience
- Good spoken and written communication skills
- Ability in multitasking and customer service skills
- High level of IT proficiency
If you think you have what it takes to be successful in this challenging role, please click on Apply Now. Pay and benefits of the above position will be competitive, and the rewards are performance driven.
Hayleys is an Equal Opportunity Employer.