Job Description
CAREER OPPORTUNITY
Administration Executive
Logistics & Transportation Division | Full-Time | Jaya Freight Services
- Experience: 2 - 3 Years
- Type: Full-Time
- Industry: Logistics / Transportation
- Salary: Negotiable at Interview
We are looking for a highly organized, detail-oriented and proactive Administration Executive to join our Logistics & Transportation team at Jaya Freight Services, supporting the day-to-day administrative and operational activities of the transportation business with accurate documentation, records, scheduling, invoicing and communication.
KEY RESPONSIBILITIES
- Manage day-to-day admin & operational activities in logistics and transportation
- Coordinate with drivers, customers, suppliers & internal teams for smooth operations
- Maintain accurate records of deliveries, job sheets, mileage & vehicle/driver info
- Prepare delivery notes, invoices, transport documents & reports
- Monitor transportation schedules, delivery status & outstanding matters
- Handle customer enquiries and provide timely delivery updates
- Maintain organized electronic & physical filing systems
- Prepare operational and administrative reports using MS Excel
- Assist with monitoring fuel usage & vehicle maintenance records
- Support compliance with company procedures & transport requirements
KEY REQUIREMENTS
- Minimum 2-3 years in administration, logistics, transportation or related field
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Good written and verbal communication skills
- Proficiency in MS Office, particularly Outlook and Excel
- Ability to multitask and meet deadlines in a fast-moving environment
- Strong problem-solving and coordination skills
- Ability to work independently as well as part of a team
- A valid driving license is an added advantage
KEY SKILLS
- Logistics Administration
- Transportation Coordination
- Data Entry & Record Keeping
- Documentation Management
- Invoicing & Billing Support
- Customer Engagement
- Active Listening
- Time Management
- Career progression
- Supportive team environment
- Skill development
- Stable full-time role