Job Description
Scope of Work
Office Cleaning cum Administrative Assistant (Consultancy basis)
Background
For nearly two decades, the International Foundation for Electoral Systems (IFES) has worked with local partners to promote electoral integrity and democratic rights. IFES is seeking a Office Cleaning cum Administrative Assistant to support work on a full-time basis in Sri Lanka.
The Office Cleaning cum Administrative Assistant is responsible for maintaining a clean, hygienic, safe, and well-organized office environment while providing basic administrative and logistical support to ensure the smooth day-to-day functioning of the office.
The position combines office cleaning and maintenance duties with routine administrative support, including document handling, office supplies management, meeting preparation, and assistance with organizational activities and events.
- Clean and maintain office premises, including workstations, meeting rooms, reception areas, kitchen/pantry facilities, and washrooms.
- Collect and dispose of waste appropriately, following organizational environmental and waste-management practices.
- Support periodic deep cleaning and other office maintenance activities.
- Assist with photocopying, scanning, printing, filing, and organizing documents.
- Deliver and collect documents, letters, and other office materials as required.
- Assist in maintaining office records, registers, and files.
- Support the preparation of meeting rooms, including arranging furniture, stationery, and refreshments.
- Assist with receiving visitors and directing them to the appropriate staff members.
- Support the preparation of workshops, meetings, training sessions, and other organizational events.
- Assist with the distribution of office supplies, stationery, and other materials.
- Undertake routine errands, including the delivery and collection of official documents and supplies, when required.
- Assist with basic logistical arrangements for staff meetings and office activities
Other Requirements
This position is open for Sri Lankan nationals only and the office is based in Colombo.
How to Apply
Interested candidates who meet the above qualifications and requirements are invited to send their cover letter along with an updated CV to hrsrilanka@ifes.org with the position title in the subject line of the email.
The application deadline is Friday, October 23, 2026.