Job Description
Junior Executive / Executive – Operations Administration & Coordination
Havelock City (Pvt) Ltd (HCL) is a fully owned subsidiary of Overseas Realty (Ceylon) PLC, Owner, Developer and Manager of the World Trade Center, Colombo and Havelock City, a premier mixed-use development.
The newly opened Havelock City Mall developed by HCL is situated at the doorstep of Havelock City. Spanning over 200,000 sq ft., Havelock City Mall is Colombo’s premier lifestyle mall offering unparalleled range of shopping, entertainment, and dining options.
You could be a part of this prestigious organization and dynamic environment if you have what it takes.
The Job...
- Coordinate the preparation, drafting, renewal, and maintenance of supplier agreements, service contracts, and other operational contractual documents in consultation with the Operations Manager and relevant stakeholders.
- Coordinate verification and processing of monthly and annual invoices relating to operational contracts, outsourced services, and other suppliers.
- Coordinate the allocation and deployment of outsourced janitorial staff in line with approved manpower requirements and operational needs.
- Handle departmental correspondence, including letters, emails, notices, reports, and other administrative communications.
- Coordinate administrative requirements across the Tenant Relations, Housekeeping / Ancillary Services, Concierge / Customer Service, and Kids Play Area units.
The Person...
- Minimum 2–4 years of relevant experience in operations administration, contract administration, facilities management, Secretarial service, or a similar administrative role.
- A Bachelor's Degree, diploma, or professional qualification in Business Administration, Management, Operations Management, or a related field would be an advantage.
- Experience in real estate, property management, shopping malls, commercial buildings, hospitality, or facilities management will be an added advantage.
- Experience in supplier coordination, invoice processing, document control, or outsourced manpower scheduling is preferred.
- Good working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
- Ability to prioritize tasks, meet deadlines, and work independently.
Be part of a professional environment that recognizes expertise, encourages growth and empowers operations management professionals to excel.
Please submit your updated resume along with details of two non-related referees to careers@havelockcity.lk within 10 days of this advertisement. When submitting your application via email, please clearly mention the position you are applying for in the subject line.
Head of Human Resources
Havelock City (Pvt) Ltd
#324, Havelock Road, Colombo 05.
Email: careers@havelockcity.lk
Fax: 0112-449303
A fully owned subsidiary of Overseas Realty (Ceylon) PLC
www.havelockcitymall.lk