Job Description
Administrator to Director (MD) and Chairman
THE ROLE
A secretary serving both the Managing Director (MD) and Chairman of a company typically needs to possess a wide range of skills to effectively support these high-level executives in their roles. Here are the skills and qualifications that are important for a secretary in this position.
KEY RESPONSIBILITIES AND QUALIFICATIONS NEEDED:
- Exceptional Communication Skills: Effective verbal and written communication skills are essential for conveying messages, drafting emails, composing reports, and interacting with various stakeholders.
- Fluency in Multiple Languages: If the company operates in an international context, proficiency in languages relevant to the business can be a significant asset.
- Organizational Skills: Managing the schedules, appointments, and commitments of both the MD and Chairman requires strong organizational skills.
- Calendar Management: Effectively scheduling meetings, appointments, and travel arrangements for both executives while avoiding conflicts is crucial.
- Time Management: Effectively prioritizing tasks and managing the executives' time to maximize productivity is key.
- Computer Proficiency: Proficiency in standard office software (e.g., Microsoft Office) and familiarity with specialized software used in the industry is important.
- Problem-Solving: The ability to think critically, resolve issues, and make decisions on behalf of the executives when necessary is valuable.
- Multi-Tasking: Managing multiple tasks simultaneously, such as answering phones, handling emails, and coordinating meetings, is often required.
- Travel Coordination: Arranging complex travel itineraries, including flights, accommodations, and transportation, for both the MD and Chairman may be necessary.
- Crisis Management: Being prepared to assist in managing crises or urgent situations, such as handling media inquiries or communicating with key stakeholders during emergencies.
- Board Meeting Support: Preparing materials for board meetings, recording minutes, and assisting in the organization of board-related matters.
- Professionalism: Maintaining a high level of professionalism in demeanor, appearance, and conduct when representing the MD, Chairman, and the organization.
- Conflict Resolution: Managing conflicts or disagreements within the executive team and helping facilitate productive discussions when necessary.
Minimum 05/10 years working experience in Similar field.
Willing to work on Saturday and long hours depending on requirement.
Overlook HR function.
Selected candidates will be entitled to an attractive remuneration package with annual bonuses, and a host of other benefits. To apply please send your CV to the following e-mail, indicating the post you have applied in the subject line.
careerhof@gmail.com