Job Description

1. Background

ChildFund International is a non-sectarian, non-profit and non-political International Non-Governmental Organization founded in 1938 that seeks to help disadvantaged, abused, and vulnerable children have the capacity to improve their lives and the opportunity to become young adults, parents, and leaders who bring lasting and positive change to their communities. ChildFund International works in over 30 countries worldwide, including Sri Lanka.

ChildFund Sri Lanka was established in 1985 as part of the international child development and sponsorship programs operating around the world. Using community-based, culturally grounded, participatory program approaches, ChildFund Sri Lanka works with local partners in the country to improve the lives of children in the country. ChildFund Sri Lanka is a “Country Office” as organized under the Voluntary Social Service Organization Act No. 31 of 1980 as amended by Act No. 08 of 1998. The registered office and the principal place of operation are situated in No. 44/3, 1st Floor, Narehenpita Road, Nawala, Colombo.

2. Objective

The objective of the ChildFund is to conduct its regular external audit to determine, among others, the overall objectives of the audit are:

• The auditor will perform work in accordance with applicable Accounting and Auditing Standards, which encompasses financial position, compliance with laws, compliance with project agreements and other requirements by the donor agencies.
• Compliance according to accepted accounting principles and practices.
• Accounting standards issued by the Institute of Chartered Accountants of Sri Lanka for NGOs, wherever applicable according to international standards.
• Other relevant records and documents required to fulfill all the statutory compliances from concerned departments (land revenue Department and National secretariat for NGO, etc.).

4. To express an opinion on the financial statements of the organization.

3. Audit Period

The expected audit period shall be covered period from July 2024 to June 2025. The draft report of the audited financial statements, the management letter and the checklist should be submitted on or before 30 October 2025. Nonetheless, the exact timeline of implementation of external audit may be realigned subject to understanding between ChildFund and the external auditor.

4. Audit Scope

The ChildFund audit will focus on financial controls, safeguarding of assets and compliance with established policies, procedures, reporting practices, laws and regulations. The ChildFund audit will enable the auditors to express an opinion on the accuracy of the financial statements and adherence to the ChildFund own policies and policies, procedures, laws and regulations. In addition, administration controls are reviewed in the areas of program and sponsor services to assure appropriate controls and verification of records and files.

In conducting the statutory audit, the areas to be covered will include:

• Findings regarding the misappropriation of funds by the donor agencies.
• Applicability.
• Organization expenses as per rules and regulations of the organization.
• Overall accounting and reporting.
• The Statement of Financial Position as of 30 June 2025 and the Statement of Comprehensive Income, the Statement of Cash Flows and the Summary of Significant Accounting Policies and other Explanatory of ChildFund Sri Lanka - National Office.

5. Methodology

The audit will be conducted in the following manner:

• Annual Audit of Financial Statements on which the Auditor will express an opinion on the financial statements through a true and fair view.
• Review of the internal control systems and procedures.

6. Other Documents

The following documents will have to be submitted by the auditor before commencing the audit:

• Registration certificate and other documents of registration (CPA, Chartered Accountant, etc.).
• Conflict of Interest Statement (COI).

There are no existing business or personal relationships existing between the national office, the affiliated entity to be audited and the independent audit firm. Further the conflict-of-interest statement should indicate that the independent audit firm has no personal or business conflict of interest.

Qualification of the External Auditor:

Auditing firms with proven track records in conducting external audits of international NGOs will be invited to the bidding process. Such firms is preferably but not limited to those registered with or affiliated with offices in Colombo. The lead external auditor(s) assigned to conduct external audit of the ChildFund Sri Lanka shall be qualified chartered accountant with one of the professional qualifications licensed by Association of Chartered Certified Accountants (ACCA), Association of Chartered Accountants (AACA), Chartered Institute of Public Finance and Accountancy (CIPFA) or other internationally recognized qualifications. The external auditor shall be knowledgeable and at least equipped with 5 years’ experience about auditing, accounting, and financial reporting matters.

Duties of the External Auditor:

The external auditor is independent and expected to uphold principles of objectivity, integrity and free of conflicts of interest with the ChildFund Sri Lanka and hence, encourages third parties to confidently use the audited financial statements. Among the duties of the external auditor is to prepare and submit financial report and provide the audit opinion.

To enable reasonable assurance that the financial statements are free of material error and fraud, the external auditor is also expected to be examining ChildFund Sri Lanka’s accounts, collecting and interpreting figures and identifying any problems or risks to the accounts.

Approved by

AGITH D'SOUZA
Country Director ChildFund Sri Lanka

1. Interested firms shall study the TORs and email the proposals to srilankaprocurement@childfund.org on or before 12^th June 2025.

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