Job Description
Job Vacancy: Operations Executive – Port Agency Operations
Location: Colombo (with operations covering Colombo, Galle, Trincomalee, Hambantota)
Menzell Doehle Lanka (Pvt) Ltd is seeking a motivated and competent professional to join our Agency Operations team. If you are passionate about the maritime industry, possess strong organizational and communication skills, and are looking to build your career with a globally recognized shipping and logistics company, we invite you to apply for this exciting opportunity.
Key Responsibilities
- Act as the Primary Point of Contact (PIC) for vessels calling at Colombo, Galle, Trincomalee, Hambantota, as assigned by the Agency Manager.
- Prepare and submit accurate Vessel Proforma Disbursement Accounts (PDA) and Sailing Disbursement Accounts (SDA) in a timely manner, while monitoring and controlling costs in accordance with operational requirements and principals' instructions.
- Assist the Disbursement Account (DA) team in the timely finalization of Final Disbursement Accounts (FDA) by coordinating and collecting third-party invoices and supporting documentation within the required timeframes.
- Liaise with port authorities, suppliers, and service providers to ensure all required services are arranged and delivered in a timely manner.
- Coordinate vessel port calls, ensuring all pre-arrival, arrival, and departure procedures are executed efficiently.
- Board all vessels in port, including anchorage or OPL vessels, as required, ensuring the Master’s satisfaction and efficient delivery of agency services.
- Assist in planning and coordinating crew change operations, including arrival/departure formalities, transportation, medical services, etc.
- Prepare, maintain, and update vessel files, checklists, invoices, receipts, service reports, and Master feedback.
- Support the team in delivering timely, efficient, and high-quality services to vessels.
Candidate Profile
- Minimum 2 years’ experience in ship agency operations.
- Strong coordination, organizational, and documentation skills.
- Excellent English language skills, both written and spoken.
- Strong job organizing skills with the ability to work under pressure and meet deadlines.
- Team-oriented with a proactive and professional approach to operations.
What We Offer
- A challenging and rewarding role in a fast-paced maritime environment.
- Opportunity to work with international principals and vessels.
- Career growth within a reputable ship agency.
Interested candidates are invited to submit their CV with a brief cover letter.
Email: agency-lk@md.group