Job Description
Document Controller
Ref: PMO-DC-2026 • Immediate Start • Colombo 7
- Location: Horton Place, Colombo 7
- Project Base: UK & Europe
- Experience: Minimum 3 Years
- Start Date: Immediate
- Employment: Full-Time, Permanent
About PMO Specialist Private Limited
PMO Specialist Private Limited is a specialist remote project management office headquartered in Colombo, Sri Lanka. We provide dedicated, UK-hours-aligned project and engineering professionals to clients in the United Kingdom and Europe, working across the construction, infrastructure, M&E, and maintenance sectors.
The Role
PMO Specialist Private Limited is recruiting for an experienced Document Controller to support UK and European construction and engineering projects from our Colombo office. This is a critical role in maintaining the integrity, accessibility, and compliance of all project documentation — ensuring that the right information reaches the right people at the right time, in accordance with project protocols and UK construction standards.
Key Responsibilities
- Manage the receipt, registration, distribution, and filing of all incoming and outgoing project documents — including drawings, specifications, reports, correspondence, contracts, and submittals — in accordance with the project document management plan.
- Maintain the project drawing register, document numbering system, and revision control log, ensuring all documents are correctly coded and version-controlled.
- Operate and administer the project Common Data Environment (CDE) — uploading, reviewing, distributing, and archiving documents in accordance with the information management protocol.
- Prepare and issue formal document transmittals to subcontractors, designers, clients, and statutory bodies.
- Chase and track outstanding document submissions, approvals, and responses — maintaining action trackers and chasing overdue items.
- Maintain and update the project correspondence register, RFI log, submittal register, and technical query log.
- Coordinate with project engineers and design teams to ensure drawing issues are correctly managed through the CDE workflow.
- Support compilation of O&M manuals, health and safety files, and project close-out documentation.
- Prepare regular document control status reports for project managers and clients.
- Ensure compliance with the project document management plan, BIM Execution Plan (BEP), and any client-specific document control requirements.
- Assist with project audits and ISO document management compliance checks where required.
Required Qualifications
- Bachelor's degree in any relevant discipline (engineering, construction management, information management, business administration, or related)
- Minimum 3 years of professional experience as a Document Controller on construction, engineering, or infrastructure projects
- APMG Document Controller qualification, ISO 9001 awareness, or equivalent formal document management qualification is desirable
Technical Skills & Software
- Common Data Environments — at least one of: Aconex, Viewpoint 4Projects, BIM 360 (Autodesk Construction Cloud), Procore, Egnyte, Trimble Connect, or SharePoint Online (advanced)
- Microsoft Excel — intermediate to advanced (drawing registers, action trackers, status reports)
- Microsoft Word — preparation of transmittals, letters, and project correspondence
- Adobe Acrobat and Bluebeam Revu — document review and mark-up
- Microsoft SharePoint and Teams — document libraries and project collaboration
- Microsoft Outlook — formal project correspondence management
- Familiar with BIM processes and the BS EN ISO 19650 information management framework is advantageous
Personal Attributes
- Exceptionally organised — document control is fundamentally a discipline of order, precision, and consistency
- Meticulous attention to detail — errors in document numbering, revision status, or distribution records have real consequences
- Excellent written English — transmittals and correspondence must be clear, concise, and professionally presented
- Clear spoken English for participation in project calls and meetings with UK teams
- Ability to handle high volumes of documents across multiple projects simultaneously without error
- Proactive in chasing outstanding submissions and keeping registers current without being prompted
- Discreet and professional in handling confidential project information
What We Offer
- Competitive salary commensurate with experience
- Work on major UK and European construction and engineering projects
- Opportunity to grow with one of Sri Lanka's fastest-growing remote project management businesses
How to Apply
Send your CV and a brief covering note to: [email protected]
Please state the role title in the subject line of your email.
PMO Specialist Private Limited | Horton Place, Colombo 7
