Administrative Executive
About the Employer
Job Description
JOB TITLE - ADMINISTRATIVE EXECUTIVE
Position: Full-time | Location: Trillium Residencies, Colombo 08
Trillium Residencies, a prestigious condominium comprising 300 luxury apartments, is seeking a highly organized, proactive, and detail-oriented Administrative Executive to join our management team.
Key Responsibilities
- Prepare minutes, meeting dockets, notices, and documentation for Council meetings, AGM/EGM, and other meetings; follow up on decisions and pending actions.
- Maintain administrative records, agreements, correspondence, mail registers, owner/tenant details, emergency contacts, access cards, and compliance records.
- Track agreement expiry dates and notify the Property Manager at least two months in advance of renewals.
- Coordinate insurance claims and follow up until settlement and closure.
- Verify security, janitorial, engineering, and other service-provider invoices, including attendance, penalties, and applicable deductions.
- Assist with petty cash, monthly payments, procurement, quotations, Purchase Orders, vendor records, and budget monitoring.
- Maintain staff attendance records and coordinate with Security, Engineering, Janitorial, Gardening, and other service providers.
- Follow up on resident complaints, violations, outstanding payments, rest operational matters.
- Coordinate community events, including the Christmas Carnival, Sinhala and Tamil New Year celebrations, while maintaining proper administrative and financial records.
- Monitor operational deliverables, prepare progress updates, and support the Property Manager and Management Council in improving efficiency and cost control.
Qualifications & Skills
- Minimum 03 Years experience in administration, office management, or coordination.
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
- Strong organizational, numerical, documentation, and time-management skills.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Professional interpersonal skills, confidentiality, and strong follow-up abilities.
- Experience in property or facilities management, procurement, or service-provider coordination will be an advantage.
How to Apply
Interested candidates should submit their CV with expected salary, and the notice period for the current working place to [email protected] using the subject “Application – Administrative Executive.” (Only shortlisted candidates will be contacted)
Application Closing Date: 28.10.2026
