Job Description
Chemonics
Development works here.
USAID/Sri Lanka Energy Program
Scope of Work
Finance Officer
A. Overview
The Sri Lanka Energy Program will support transforming Sri Lanka's power sector into a market-based, secure, reliable, and sustainable system by mobilizing investment to deploy advanced technologies, increase flexibility, and enhance competitiveness. The program has four primary objectives:
- Improve the cost reflectivity of energy tariffs (Objective 1)
- Increase the deployment of renewable energy (Objective 2)
- Improve demand-side management (Objective 3)
- Deploy advanced technologies (Objective 4)
B. Objectives
The Finance officer is responsible for managing the financial and accounting operations of the Sri Lanka Energy program office, ensuring that all transactions are in compliance with USAID regulations and the contract signed by USAID and Chemonics. The Finance officer will work closely with the project's Contracting, Operations, and Finance Director to ensure smooth financial operations, accurate budgeting and forecasting, and timely invoicing.
C. Specific Tasks/Responsibilities
- Collaborate closely with Chief of Party, Contracting, Operations, and Finance Director, and the Chemonics home office PMU and finance department on financial management issues.
- Ensure the program's practices abide by US government accepted accounting procedures, USAID procedures, Chemonics policy, and Sri Lanka law.
- Assume responsibility for cash and bank transactions, including receiving payment requests/invoices, preparing payment vouchers, and managing and ensuring timely payment of invoices by the project.
- Complete daily financial entries into the ABACUS system and prepare coding sheets and corresponding supporting documentation.
- Prepare documentation for all payment transactions, including but not limited to vouchers, checks and transfer forms, and ensure that appropriate documentation and approvals are obtained.
- Make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, and similar financial tasks.
- Liaise with local bank, reconcile monthly bank statements, and verify all deposits and withdrawals.
- Process monthly payroll on a timely basis each month, in accordance with local labor law.
- Manage the processing of VAT exemption and reimbursement.
- Submit the monthly wire transfer payment request on time and with the required backup documents.
- Maintain filing system for all financial documents. Ensure that all vouchers are in order, properly completed, stamped paid, and that all bank slips/copy of checks are attached. Follow up on account receivables, payables, and VAT refund accounts.
- Support the Contracting, Operations, and Finance Director to ensure proper financial controls are maintained and enforced and appropriate systems are in place.
- Explain generally accepted accounting principles, and USAID and Chemonics regulations to staff and consultants as necessary.
- Supports Grants Manager on strengthening grantees' financial capacity to ensure they follow USAID regulations, including review of financial statements, policies/procedures, and grantee pre-award risk assessment.
- Assist with budgetary and financial aspects of grant proposals and planning for implementation/procurement and cash disbursement needs for grants implementation. Perform additional tasks as required by the Contracting, Operations, and Finance Director and/or other project leadership.
D. Required Skills and Qualifications
- Bachelor's degree in accounting, finance, or a relevant field.
- A minimum of 3 years' experience of general accounting experience
- Experience with USAID projects rules and regulations preferred
- Experience with USAID grants preferred
- Ability to work in a team and independently with minimal supervision
- Good interpersonal skills, honesty, and commitment to excellence
- Ability to maintain discretion and confidentiality
- Strong organizational and work prioritization skills, attention to detail
- English proficiency is required
E. Period of Performance
This is a long-term position.
F. Location of Assignment
The location of the assignment is Colombo, Sri Lanka.
G.Supervision and Reporting
The Finance Officer will report to the Contracting, Operations, and Finance Director.
Please upload your CV using the link https://bit.ly/SLEPFinanceofficer and provide the necessary details requested before 5.00 p.m. on July 10, 2024. No telephone inquiries please. Chemonics will contact finalists.
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
