Job Description
Office Driver cum Assistant – Sri Lanka
Location: Colombo, Sri Lanka
Division: Operations
Status: Local National Consultant
Report to: Head of Operations
Organizational Description:
The International Foundation for Electoral Systems (IFES) is an international nonprofit organization. We support efforts to advance democratic governance and elections around the world. Since 1987, we have worked in more than 145 countries.
Primary Function/Purpose:
IFES Sri Lanka is hiring one Office Driver cum office Assistant. This role involves driving staff to meetings and events, purchasing office supplies, and helping with office tasks. The balance between driving and office work will depend on the candidate's skills and experience.
Major duties and responsibilities:
- Transportation and Vehicle Maintenance
- Drive the office vehicle following all traffic rules.
- Load and unload equipment and run errands.
- Keep the vehicle clean and well-maintained.
- Perform regular vehicle checks and repairs.
- Ensure the vehicle has enough fuel and is always ready for use.
- Keep detailed vehicle logs and submit them monthly.
- Use the vehicle only for approved tasks.
- Ensure all passengers use seat belts.
- Report any vehicle issues or accidents to the supervisor immediately.
- Ensure the vehicle has a First Aid kit.
- Follow up on vehicle-related issues with police and insurance as requested.
- Help with local purchases and deliveries.
- Other similar duties as requested by supervisor.
- Office Operations and Administration Support
- Help keep the office clean and organized.
- Perform regular inspections and maintenance of office premises.
- Assist in organizing events, meetings, and conferences.
- Report any office maintenance or repair needs.
- Take stock of office supplies and ensure they are replenished.
- Work closely with staff to support office operations and activities.
- Dispose of garbage properly and follow health and safety regulations.
- Other similar duties as requested by supervisor.
Skills and Specifications:
- Skilled in safe and defensive driving.
- Knowledge of traffic laws.
- Knowledge of Colombo roads.
- Willingness to work off-hours and weekends.
- Ability to travel outside Colombo for work.
- Good organizational skills.
- Ability to work with minimal supervision.
- Collaborative and cooperative attitude.
- Good judgment and resourcefulness.
- Ethical and honest conduct.
- Proficient in using navigation tools and applications, including Google Maps.
Education and Qualifications:
- Valid driving license.
- Completed General Certificate of Education (GCE) Ordinary Level (O/L).
- Additional education or training in management, administration, or logistics is a plus but is not required.
- At least five years of professional driving experience.
- Experience driving different types of vehicles.
- Good knowledge of Colombo’s neighborhoods and traffic patterns.
- Experience in office and administration support.
- Experience working with international organizations or non-governmental organizations is an added advantage.
- Age limit: Should be not less than 35 years and not more than 45 years.
Language Skills:
- Must be fluent in Sinhala and/or Tamil.
- Speaking skills in English are required.
If you are interested in this position and fulfill the above qualifications, please send your CV to [email protected] by 05 May 2025. Please include “Office Driver cum Assistant” in the email subject line. Applications that do not follow these instructions may not be considered due to the high volume of submissions. Applications will be reviewed as they are received. Only the selected candidates will be notified about the next steps.
IFES is an Equal Opportunity and Affirmative Action Employer. All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.
