Secretary to the Managing Director (MD) and Chairman
About the Employer
Job Description
Secretary to the Managing Director (MD) and Chairman
THE ROLE
A secretary serving both the Managing Director (MD) and Chairman of a company typically needs to possess a wide range of skills to effectively support these high-level executives in their roles. Here are the skills and qualifications that are important for a secretary in this position.
KEY RESPONSIBILITIES AND QUALIFICATIONS NEEDED:
- Exceptional Communication Skills: Effective verbal and written communication skills are essential for conveying messages, drafting emails, composing reports, and interacting with various stakeholders.
- Fluency in Multiple Languages: If the company operates in an international context, proficiency in languages relevant to the business can be a significant asset.
- Organizational Skills: Managing the schedules, appointments, and commitments of both the MD and Chairman requires strong organizational skills.
- Calendar Management: Efficiently scheduling meetings, appointments, and travel arrangements for both executives while avoiding conflicts is crucial.
- Time Management: Effectively prioritizing tasks and managing the executives' time to maximize productivity is key.
- Computer Proficiency: Proficiency in standard office software (e.g., Microsoft Office) and familiarity with specialized software used in the industry is important.
- Problem-Solving: The ability to think critically, resolve issues, and make decisions on behalf of the executives when necessary is valuable.
- Multi-Tasking: Managing multiple tasks simultaneously, such as answering phones, handling emails, and coordinating meetings, is often required.
- Travel Coordination: Arranging complex travel itineraries, including flights, accommodations, and transportation, for both the MD and Chairman may be necessary.
- Crisis Management: Being prepared to assist in managing crises or urgent situations, such as handling media inquiries or communicating with key stakeholders during emergencies.
- Board Meeting Support: Preparing materials for board meetings, recording minutes, and assisting in the organization of board-related matters.
- Professionalism: Maintaining a high level of professionalism in demeanor, appearance, and conduct when representing the MD, Chairman, and the organization.
- Conflict Resolution: Managing conflicts or disagreements within the executive team and helping facilitate productive discussions when necessary.
- Minimum 05/10 years working experience in Similar field.
- Willing to work on Saturday and long hours depending on requirement.
- Age should be between 30 - 50 years.
Selected candidates will be entitled to an attractive remuneration package with annual bonuses, and a host of other benefits.
To apply please send your CV to the following e-mail, indicating the post you have applied in the subject line.
