Job Description
Job Profile
The Secretary is responsible for providing high-level administrative support to the Managing Director. This includes managing schedules, coordinating meetings, handling correspondence, and maintaining confidentiality. The role acts as a liaison between the MD and internal/external stakeholders, ensuring smooth and efficient communication and operations.
Key Responsibilities:
- Organize and manage the MD’s schedule, including meetings, appointments, and travel.
- Draft, review, and manage emails, letters and reports on behalf of the MD.
- Schedule and coordinate meetings; prepare agendas, take minutes, and follow up on action plans.
- Maintain and organize confidential files and records, both physical and electronic.
- Act as the first point of contact for internal and external stakeholders; screen calls and visitors.
- Liaise with other departments, senior management, and external partners.
- Track progress on MD’s initiatives and ensure deadlines are met.
Eligibility:
- Minimum 3 years of relevant experience as a Secretary, Executive Assistant, or in a similar administrative role.
- Smart personality with a pleasant demeanor and strong presentation skills.
- Excellent command of English (spoken and written).
- Strong interpersonal skills with a professional and discreet approach.
- High proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, work independently, and maintain confidentiality in all tasks.
- Female candidates are encouraged to apply.
- Age between 28 – 40 years.
Location
Colombo 05
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