Job Description
SECRETARY TO THE CEO
Location: Colombo 02
Responsibilities
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments across multiple time zones.
- Prepare and organize materials for meetings, presentations, and reports.
- Handle confidential documents and maintain discretion in all interactions.
- Screen calls, emails, and other communications on behalf of the CEO.
- Coordinate travel arrangements, itineraries, and accommodation.
- Maintain filing systems (electronic and physical) for executive records.
- Act as a liaison between the CEO and internal/external stakeholders.
- Take minutes during meetings and follow up on action items.
- Assist with special projects and initiatives as assigned.
- Ensure the CEO’s office operates smoothly and efficiently.
Requirements
- Bachelor’s degree or professional qualification in related field preferred.
- Proven experience (5+ years) as an executive assistant or secretary to senior management.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and integrity when handling confidential information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and prioritize multiple tasks.
- Professional demeanor and polished presentation.
- Familiarity with project management tools will be an added advantage (e.g., Trello, Asana).
- Strong problem-solving and multitasking skills.
Contact: 074 170 3959 | 070 320 5794
Website: www.smartquestconsult.com
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