Job Description
Happiness Is Always at The Edge – Change and be Happy!
Are You Ready to Shape the Future and Lead with Excellence?
Waters Edge, a benchmark of Sri Lankan hospitality, is seeking a detail-oriented and organized Procurement Assistant to support the efficient operation of the Procurement Department through effective purchase order processing, supplier coordination, documentation management, and procurement administration. The role is responsible for ensuring accurate record keeping, timely follow-up of procurement activities, and seamless coordination between suppliers and internal departments to support uninterrupted hotel operations.
As we continue to uphold our commitment to operational excellence and exceptional guest experiences, Waters Edge offers outstanding career opportunities for individuals who are proactive, highly organized, and passionate about procurement and supply chain management within a dynamic hospitality environment. Reporting to the Manager – Procurement, we invite applications from suitably qualified and motivated candidates to join our team as a Procurement Assistant.
Procurement Assistant
Responsibilities
- Assist in the preparation, processing, and distribution of purchase orders in line with organizational procurement procedures and approvals.
- Coordinate with suppliers to obtain quotations, product specifications, and pricing information to support procurement decision-making.
- Follow up with suppliers and delivery personnel to confirm delivery schedules, monitor outstanding orders, and ensure timely receipt of goods and services.
- Maintain accurate and organized physical and electronic procurement records, including purchase orders, quotations, invoices, price lists, and supplier agreements.
- Support the Finance Department by verifying supplier invoices against purchase orders, delivery notes, and supporting documentation for accuracy and reconciliation.
- Assist in supplier communication and coordination to ensure smooth handling of procurement-related queries and operational requirements.
- Support internal departments by facilitating timely procurement-related communication and ensuring alignment with operational needs.
- Maintain confidentiality, accuracy, and efficiency in all procurement documentation and administrative activities to support uninterrupted operations.
Qualifications and Experience
- Diploma in Business Administration, Supply Chain Management, Procurement, or a related discipline, with professional foundation courses in accounting or procurement considered as an added advantage.
- Basic knowledge of procurement procedures, purchasing documentation, and supplier coordination processes.
- Exposure to inventory management systems or computerised procurement systems considered an added advantage.
- Experience in hospitality or operational procurement environments considered beneficial.
- Previous experience in an administrative, clerical, purchasing, or stores-related role considered advantageous.
- Experience within a hospitality, retail, or service-oriented environment considered an added advantage.
- Good interpersonal and communication skills with the ability to coordinate effectively with suppliers and internal departments.
- Strong organizational and administrative abilities with high attention to detail and accuracy in documentation handling.
- Ability to manage multiple tasks and meet deadlines in a fast-paced, high-pressure operational environment.
- Demonstrates responsibility, reliability, and professionalism in carrying out assigned duties.
- Proficiency in Microsoft Office applications, particularly Word and Excel, with basic knowledge of computerized inventory systems.
If you have a passion for setting industry standards in hospitality, we invite you to join us on this journey.
This role is for immediate hire and applications will be closed within 5 days of this advertisement.
Please e-mail your resume to [email protected]
Please mention the position applied for in FULL CAPITALS in the subject header.
Waters Edge is an equal opportunity employer.
