Coordinator - Administration & Guest Relations
About the Employer
Job Description
World Vision
World Vision is a Christian, relief, development, and advocacy organization dedicated to working with children, families, and communities to overcome poverty and injustice. We work through our main sectors: education, health, and nutrition, water and sanitation, economic development, and child protection - serving all people, regardless of religion, race, ethnicity, or gender. Our work is always child-focused, participatory, and community-driven. World Vision has been in Sri Lanka since 1977 and currently serves in 28 locations in 13 Districts across the country through development programmes. In 2021, we directly impacted the lives of over 100,000 most vulnerable children and their families. Coordinator - Administration & Guest Relations Location: Colombo
Job Profile
The Coordinator - Administration & Guest Relations is responsible to monitor and coordinate all business Air Travel/Visa arrangements of the organization, perform the day-to-day processing of accounts payable requests of procurement, monitoring of all utility bill settlements, coordinating all lease/rent agreements & administration-related information availability for management needs.
Major Responsibilities
Being the focal person to monitor and coordinate all business guest visits and air travel arrangements of the organization. Co-ordinate with Admin Assistants & Receptionist for housing appropriate office arrangements, availability of office/ utility supplies, event arrangements/ support to ensure proper and effective work-floor setup. Overseeing the supply of all utility and outsourced services at World Vision Lanka (WVL) National Office. Liaise internally with all offices and relevant managers to renew the lease agreement and/or enter into new agreements for new premises and maintaining them with due care. Discharge of duties at the reception/front office is necessary. Have regular discussions with subordinates to appreciate, encourage and to provide the support they need to carry on their day-to-day duties.
Required qualifications, experience & competencies
4-5 years' work experience in an administration role. Knowledge of office systems, including experience with computer applications (e.g., word processing, spreadsheet, database management) required. Excellent interpersonal skills and ability to manage small teams. Diploma or Professional qualification in the relevant field from a recognized institute or university preferably with training/practical experience in a vibrant commercial environment. Knowledge and experience on VISA & Air Travel process is an advantage. Excellent communication skills - written and oral (English is essential/Trilingual is an added advantage). Excellent analytical skills. Self-motivated, capable of working without direct supervision. Only shortlisted candidates will be notified. Email to: [email protected] (Please mention the designation in the subject and the salary expectation in the email body). World Vision is an employer who has zero tolerance towards individuals who violate/abuse children or adults. Prevent | Protect | Restore
