Job Description
Intern - Human Resources and Administration
Website: https://www.velaris.io/
Apply: Send your resumes to – careers@velaris.io
About Velaris
We're Velaris, a UK-based tech scaleup revolutionising Customer Success for B2B tech companies. Our SaaS platform, powered by advanced data analytics and productivity tools, helps our clients to understand customer health, boost product adoption, cut churn, and uncover new revenue opportunities.
Velaris is growing fast!
We are currently on the lookout for a Human Resources and Administrative Intern to join our team. If you enjoy problem-solving, are always curious, and aren't afraid to push the boundaries of what's possible, we want to hear from you.
What is the job role?
- Hiring - Assist in finalising job descriptions, filtering CVs, scheduling candidate interviews, and sending rejection emails. You will also help monitor job postings on LinkedIn.
- Onboarding Assistance - Prepare offer letters and other documents with a focus on accuracy and, under supervision, conduct HR induction sessions for new employees, and ensure that all personal documentation is collected, adding them to internal communication channels and relevant internal facilities.
- Employee Lifecycle Management - Support the monitoring of employee milestones such as probation periods and contract end dates. Additionally, assist in drafting employment-related letters under supervision.
- Social Media & Internal Communication - Work with the design team to gather creatives for HR-related content and help maintain a content calendar for social media and internal events managed by the employee engagement team.
- Leaves Monitoring - Overlook and ensure proper leave records are maintained for each and every employee.
- Events Coordination - Support all the logistics of employee engagement events, including vendor coordination, cost tracking, and scheduling. You will be responsible for internal communications related to event planning and execution.
- Compliance & Records Management - Assist with compliance documentation.
- Assist in preparing and issuing employee letters, such as employment verification, service letters, and salary confirmations, as per the requests of the employees and external parties under supervision.
- Assist in managing ad-hoc HR requests from external contacts, ensuring timely responses, accurate documentation, and follow-up under team guidance.
- Administrative Duties - Responsible for restocking office supplies and groceries as needed. You will also assist in tracking utility bills and coordinating timely payments to vendors while handling petty cash under supervision. Additionally, you will support general office upkeep.
Who You Are?
- A recent graduate in Human Resources, Business Administration, or a related field.
- Highly organised, detail-oriented, and proactive in managing tasks.
- Possess strong communication and coordination skills.
- Having good interpersonal skills.
- Having good communication skills - both written and spoken.
- Comfortable using Google Workspace (Docs, Sheets, Calendar, Drive, etc.).
- A collaborative team player with a willingness to learn and take initiative.
- Prior experience working with similar tasks as a trainee or an intern would be an advantage.
What You’ll Gain?
- First-hand exposure to a full range of HR operations in a dynamic company environment.
- Practical experience in employee engagement, office administration, and compliance.
- Insight into how you can contribute to building a sustaining company culture.
- A supportive space to grow professionally and build a strong career foundation in HR.
Why should you join Velaris?
- Best work Culture on the Island (We mean it!)
- Salary above market rate
- Work from anywhere
- Health/Life Insurance
- Day off on Birthday
- Accommodation
- Be a part of an International Team
- Monthly team events so we can have fun!
What you’ll find while working at Velaris - the Velarian DNA
- Be bold and own it - Ideas inspire us but action is what defines us. When we see a problem, we move to solve it. We collaborate, communicate, and are accountable for what we do individually, as well as a team.
- Never settle - We know there's always a better way. We ask why, we challenge our ideas, and we're not afraid to experiment because we believe there's always an opportunity to do better.
- Good vibes - We are naturally positive, we don't take ourselves too seriously and enjoy a good laugh, even at our expense. We don't complain about challenges, we look for solutions! Good vibes are the best medicine for tough times.
- Practice Karuna - We are empathetic but we don't stop there. We go beyond to help out our colleagues, customers, and stakeholders.
- We are better together - Above all we are a team. We strive to create an environment that is encouraging, motivational, and supportive.