Job Description
Secretary cum Receptionist
VSIS
www.vsis.lk
Job Responsibilities
Front Desk Operations: Greet visitors and direct them to the appropriate person or department
Answer and manage incoming calls, taking messages or forwarding calls as needed
Maintain a neat and organized front desk area
Customer Service: Provide excellent customer service to visitors, clients, and employees
Assist with inquiries and provide information about the organization's products or services
Administrative Support: Perform general clerical duties, including photocopying, faxing, mailing, and filing
Manage appointments, conference room bookings, and schedules
Communication: Relay important messages to the relevant personnel promptly
Handle emails and correspondence, both incoming and outgoing
Security: Monitor and control access to the premises, ensuring the security and safety of the facility
Record-Keeping: Maintain accurate and up-to-date records of visitors, calls, and appointments
Administrative Support: Manage and organize office activities and operations
Schedule and coordinate meetings, attend meetings, take minutes, and distribute them to relevant parties, appointments, and travel arrangements
Handle incoming calls, emails, and correspondence, prepare and distribute memos, letters, and other documents
Document Management: Create and maintain filing systems, both physical and electronic
Organize and manage documents, reports, and records
Retrieve and distribute information as needed
Serve as a point of contact between executives, employees, clients, and other stakeholders
Draft, proofread, and edit documents and communications
Qualifications
Diploma or higher qualification with minimum 3 years of relevant secretarial/administrative experience
Good command of spoken and written English
Excellent computer literacy and Microsoft Office skills
Fast learner, well-organized with a strong sense of responsibility and a positive attitude
Professional phone etiquette
Efficiently handle tasks and meet deadlines
Professional appearance and demeanor
Head of Human Resources
VS Information Systems (Pvt) Ltd
7, Suleiman Terrace, Colombo 5
Tel: 94 11 20 38 500
ISQIEC 27001:2013
BUREAU VERITAS Certification
Application:
UKAS
UKAS
7829
CLICK HERE TO APPLY.
